Nominations & Election Process – General Information

Elections for the PILAS Committee and Conference site are held annually. Nominations are opened during the months prior to the conference, and voting is held during the AGM at the PILAS Conference.

PILAS Committee responsibilities include developing and maintaining PILAS resources for postgraduate students throughout the year, as well as organising the PILAS Annual Conference and PILAS@SLAS Lunch Event. Further information about Committee responsibilities is outlined in the ‘What is PILAS’ section of this website.

Nominees for future PILAS Committees are invited to provide a brief proposal outlining their intention to form the committee and host the annual PILAS Conference. The proposal should include a list of prospective committee members, their department/institution, and their expected position on the committee (primarily for President, Secretary and Treasurer, but also could include roles such as social events coordinator, logistics team coordinator, etc). The committee should ideally be between 3-10 members dedicated to working on PILAS during the coming academic year. A minimum of 3 confirmed members is required for a group to nominate itself for election. Nominees should also suggest one long term project that their committee will work on throughout the year. Past projects have included creating the PILAS website, establishing the PILAS JISCMail Forum, and writing the "Rough Guide to PILAS."

When arranging the prospective committee, please keep in mind a realistic vision of individuals’ time constraints and availability to participate, particularly during the months prior to the conference (for example, assess who is planning to conduct fieldwork abroad, during which terms, etc). While committee members often attend the same institution, collaboration with postgraduates from neighbouring universities is also encouraged.

As the selected committee’s university will be the site of the following year’s PILAS Conference, it is also important to ensure institutional endorsement and capacity (please note that substantial funding for the conference is provided by SLAS; however, some supplementary funding might be necessary from the host university). Preferably, nominations should include the contact details of an academic member of staff who is in support of the conference.

Nominations for future committees and conference sites should be presented to the current PILAS Committee prior to the Annual Conference. Each nominated group will be asked to present their proposal at the AGM during the Annual Conference, which subsequently will be discussed and voted upon by AGM attendees. Election results will be announced to the PILAS membership following the conference, at which point PILAS responsibilities will be handed over to the new committee.

Interested students should contact the current Presidents for further information about nomination proposals and the election process.


AGM & Election Overview

2017

The Annual General Meeting (AGM) and Elections will be held during the final day of the 2017 PILAS Annual Conference at the University of Leeds, on 27th June. The AGM will chaired by Lourdes Parra (President of PILAS).

Nominees for future PILAS Committees are invited to provide a brief proposal outlining their intention to form the committee and host the annual PILAS Conference before 1st June 2017.

Please contact the current PILAS Committee: pilasconference@gmail.com

2016

The Annual General Meeting (AGM) and Elections were held during the final day of the 2016 Conference at the University of Newcastle, on 30th June. The AGM was chaired by Laura Sariego, who led the Election process for the 2015-2016 Committee.

The elections were advertised by email and on Facebook five weeks prior to the deadline for committee proposals. One formal bid was received from students at the University of Leeds/Sheffield.

Their proposal was unanimously approved by all 36 attendees of the AGM.

2015

The Annual General Meeting (AGM) and Elections were held during the final day of the 2015 Conference at the University of Cambridge, on 24th June.

The AGM was chaired by Megan Ryburn, who provided a review of the year’s events and expenditures, opened the floor for discussion, and subsequently led the Election process for the 2015-2016 Committee.

The elections were advertised by email and on our website five weeks prior to the deadline for committee proposals. One formal bid was received from students at the University of Newcastle.
Their proposal was unanimously approved by all attendees of the AGM.

2012

The Annual General Meeting (AGM) and Elections were held during the final day of the 2012 Conference at the University of Oxford, on 27th June.

The AGM was chaired by Maria Mancilla Garcia, who provided a review of the year’s events, opened the floor for discussion, and subsequently led the Election process for the 2011-2012 Committee.

The elections were advertised by email and on our website 6 weeks prior to the deadline for proposals. One formal bid was received from students at the Universities of Liverpool and Lancaster. This bid was then circulated by email to all PILAS members for review and comment.

The proposal was unanimously approved by all 27 attendees of the AGM.

2011

The Annual General Meeting (AGM) and Elections were held during the final day of the 2011 Conference at the University of Cambridge, on 29th June.

The AGM was chaired by Andrew Tillman and Catriona McAllister, who provided a review of the year’s events, opened the floor for discussion, and subsequently led the Election process for the 2011-2012 Committee.

The elections were advertised by email and on our website 6 weeks prior to the deadline for proposals. Nominations closed on 30th May. One formal bid was received from students at the University of Oxford. This bid was then circulated by email to all PILAS members for review and comment.

The proposal was unanimously approved by all 23 attendees of the AGM.